Roles & Rights in Empower

Roles & Rights in Empower

Roles vs Rights

As of this writing, when managing a user, admins will see roles and rights listed together and it is not impossible to make a misstep here. 
Users can only have a single role in Empower. But they can have a role & additional rights. If a single user account has two roles, Empower will not know which interface to show the user and may prevent their logging in. In the next section we discuss how to manage this for users that need multiple roles, such as a teacher who also has students that attend the school. Or using Empower for Professional Development. 




Users can only have a single role in Empower. But they can have a role & additional rights.




Roles

The available user roles in Empower are Staff, Teacher, Guardian, Student. The role of a user determines which tools they have access to in Empower. These roles are most commonly driven by how the user
Staff is typically an employee of the district other than a teacher. Can be a paraprofessional, bus driver, admin office staff, etc.. 

Adjusting Roles

  1. Go to the Tools Menu
  2. Select User Search
  3. Find the User
  4. Click their username (from inside an account, you can press Manage)
  5. Check the desired boxes
  6. Save
This video shows the same tool.


Managing Multiple Roles

Some people may have multiple roles at a district, such as a teacher whose children also attend the district. In this case, this user will technically have two distinct accounts in Empower with different roles. These roles necessitate different accounts so that the user can view, say, as a guardian and see the guardian tools. In a different circumstance, the user may want to view their classes as a teacher. They can toggle back and forth. 
Two accounts are connected when they share the same email address. If two accounts have the exact same email address, that user will be given an option when logging in as to which role they would like to view as. 
DO NOT give a single Empower account multiple roles. Empower will not know which interface to show the user and may prevent their logging in. Instead, there should be two distinct accounts connected by an email address. 

DO NOT give a single Empower account multiple roles. 

At anytime, the user can toggle to another role.
  1. Click your username
  2. Go to the Switch Account tab
  3. Select the account you'd like to switch to

_Student Accounts

Every teacher in Empower can have a PD account which acts like a student account for them. These will be shown with the username_student. And these adult student accounts will automatically be enrolled at a school site in Empower called TRAINING SITE. 

These accounts are intended to allow leaders to interact with adult learners for Professional Development. By selecting TRAINING SITE when creating a group, leaders can add teachers to their groups as students and then leverage all of Empower's teaching and learning tools for PD.

If you don't see these structures already in your site, request them in the Helpdesk. 


Rights

Rights in Empower include Admin and eAdmin. The chart above shows the difference. These designations give users access to many tools not available to those without admin rights. 

Adjusting Rights

  1. Go to the Tools Menu
  2. Select User Search
  3. Find the User
  4. Click their username (from inside an account, you can press Manage)
  5. Check the desired boxes
  6. Save
This video shows the same tool.



Menu Editor

The menu editor gives admins a chance to change not only the tools that are shown, but also the rights and roles needed to view and use that tool.